Few signs that indicates you need an ERP Accounting Solution

November 21, 2017 9:43 am | by John Adams

Is your end of the month statement barely understandable? Are you finding it hard to make objective sales forecasts and decisions? Do you have a tenable customer base but find it hard to cope with the increasing order volume? Is your customer satisfaction rating dropping? Has warehouse inventory turned into a herculean task? If your answer to any of these questions is yes, then your business is in the category of companies we like to tag as ‘in severe need of an ERP system.’ Not entirely convinced, well, peruse our top five ‘ERP needed’ indicator – If your business matches any of the under listed in addition to the aforementioned then take our word for it and get yourself and ERP system

Boost productivity with ERP Accounting Solution

An ERP Accounting solution by virtue of its centralized nature converge all segments of a company to bring about equality and flowing operations, below are few signs that indicates you need an ERP Accounting Solution :-

Too many software solutions solving very few problems

How do you handle data and information processing? Is your accounting department utilizing one software module while your sales group on the other hand use a different solution? Is the process-to-completion of an order tedious and time-consuming? Unnecessary duplication of software solutions, aside from its detrimental effects on productivity and efficiency, fragments the flow of information and relevant data in your business – a situation that fosters the bureaucracy and negates smooth operations. An ERP solution by virtue of its centralized nature converge all segments of a company to bring about uniformity and fluid operations; ergo fostering better decision making and business productivity

Relevant Information is hard to reach

If it takes your employees ages and significant effort to locate information sets in time of need, then it’s high time to get an ERP. Businesses that rely on manual computation and archaic written spreadsheets pre-position operational efficiency on a path of limitation. Today, companies looking to up their competitive advantage must have direct, unrestricted and spontaneous access to relevant data at any time of the day. Anything short of this and that business is operating at a deficit in terms of functionality and top-tier performance.

Basic Accounting procedures require more time and effort

One of the foremost indicators that signal the need for an ERP solution is the stress/strain being experienced by your accounting staff. It is not uncommon for businesses to struggle with their accounting needs if they still depend on manually orchestrated means of handling orders and processing sales. If your accounting department requires hours, days, months or sometimes years to handle otherwise simple accounting tasks, then it is high time to bring an ERP system on board. ERPs calculate and resolve accounting procedures that would have taken aeon to effectuate manually. Such an arrangement allows your accounting team to focus on more productive tasks like feasibility and sustainability studies

Sales are dropping, and customers are complaining

One of the toughest challenges expanding businesses face is the issue of managing inventory. Putting into place, a system that moderates spontaneous product distribution to meet demand is not an easy task – and certainly, it is one that suffers under manual management.  Unlike other aspects of business management, it is one facet that has an immediate effect on customer experience and invariably sales volume. An ERP system automatically manages inventory whilst keeping you up to date in terms of customer needs, complaints, and suggestions

Operations in your IT department resemble that of the Apollo one command center

The absence of an ERP system ultimately means more duplicative systems and software solutions attending to fewer challenges. As a result, your IT department would most likely be run awash with the cost, effort, and dedication needed to maintain these redundant systems. And while most businesses erroneously recruit more traditional software solutions in hopes of finding an efficient option, it almost always is an effort in futility. Rather than waste considerable resources, it is better to commit to an enterprise solution that fuses all the required functionalities into one compact package. Not only is this easier to manage it is also more cost-effective in the long run.

For a sneak peek at the full capabilities of an ERP system check out Sapphireone and request for a live demo, its everything you’d ever need to make management a breeze.

Increase Business Operational Efficiency with an Effective ERP system

November 13, 2017 11:03 am | by John Adams

In the ever dynamic and increasingly competitive business world, it is now more than ever imperative for businesses to look towards innovative solutions if the goal of attaining competitive advantage is to be realized. One classical example of an innovative solution that combines efficiency, ease of usage and cost-effectiveness in a holistic package is an Enterprise Resource Planning System. The effective ERP system is a software cascade comprised of distinct modules whose principal function is to integrate departmental data and relevant information sets with associated real-time updates. This modular nature of  effective ERP systems allows businesses to select the packages that suit them best with the option of incorporating further modules as the need arises. That said, the advantages of ERPs, however, goes past modularity; they are known to proffer numerous benefits that include;

Effective ERP system takes your business to the next level:

Effective ERP system takes your business to the next level, also it allows to use a system of integrated application to direct the business and review unexpected costs incurred in a period of time, or according to a certain grouping. ERP System promises a progressive revolution of your business.

Integration of all factions of the business management

If you’re a management personnel, you are probably familiar with hassle and stress involved in the running of different business segments. ERP systems abate this difficulty by integrating separate sections of management into a centralized platform; from where managers can access all the necessary tools for efficient management. An ERP system stores all data including client information, relevant figures, invoices and orders on its database and allows the manager to implement real-time changes to them on the go. All data stored in an ERP system is for the most infallible and redundant.

Cost Efficiency

One surefire way of boosting productivity and business efficiency is to minimize expenses. Although many vanilla practices exist to bring about a drop in business expenses, most induce a concurrent decline in efficiency. ERP systems find the sweet spot between cost-effectiveness and maintaining optimal standards of operation. They replace traditional cost intensive means of management and inventory maintenance with highly specialized and proficient methods devoid of errors and human sentiments.

ERP systems bridge all sections of a business and allow seamless exchange of necessary information at no additional cost. The ease of access and centralized storage mechanism saves time and money whilst obliterating the need for extra data centers.

Strategic Planning

The birds-eye perspective granted to the manager by virtue of an ERP system provides the edge and foresight needed to make better decisions and calculated guesses. Ultimately this means better judgment as to what will be a profitable investment, marketing targets and a clearer picture of the path to fulfilling business goals.

Financial Supervision

Complete financial monitoring is one aspect of management most businesses struggle with, and unlike other aspects of business management, a loophole in financial administration almost always brings a company to its knees. ERP systems provide administrative staffs with a detailed overview of the financial profile of each business division, allowing for performance assessment and evaluation at any given instance. No longer do managers have to go through the tedious process of micro-managing each business department to curb financial pilfering; an ERP system does all that needs to be done with little or no effort.

Finally, the culmination of all this is a marked improvement in the overall health of a business managed with an ERP system. A switch from a manual mode of operations to an ERP based solution like SapphireOne guarantees a positive transformation of a business’s financial and operational tidings.

Managing time and attendance sheet with SapphireOne ERP Accounting System

October 23, 2017 10:52 am | by John Adams

Time & attendance system is a very useful management tool being used by businesses or organisations to improve payroll efficiency, reduce time theft, run administrative functions efficiently and provide accurate labour costing. It comes as a stand-alone software, but SapphireOne ERP Accounting Software is a fully-integrated ERP Accounting Software solution that includes a time & attendance software module covering all aspects of time & attendance sheet to accurately and easily run your business’s payroll and HR and administration operations. This will maintain an accurate employee timesheet, automatically calculate hours worked by employees, and perform more tasks efficiently and instantly.

SapphireOne is the complete business, ERP, CRM, and accounting software package. There is no additional bolt on modules, so you get all functionality, from ERP, accounting software to time & attendance system, and more. Time & attendance section allows you to track or capture the latest time and attendance recordings of your employees. With SapphireOne, you can track your employees’ attendance records easily and maintain an accurate staff scheduling system.

Manage your business’s time & attendance sheet

The time & attendance system is a section included in Sapphire single user and SapphireOne Client Server ERP Accounting Software and it is suitable for all business looking to:

• Maintain an accurate staff scheduling system
• Accurately and easily track all your labour costs any time and attendance trends
• Eliminates delays in the payroll/HR process
• Eliminate the need for manual processes, or multiple spreadsheets and systems that are time-consuming and do not communicate with each other well
• View employees’ daily or complete history of attendance including hours worked, breaks, start and finish times, absenteeism, leave and more
• Generate any employee’s attendance report instantly, making it easier for payroll and HR functions to process payroll accurately and quickly
• Customise time & attendance sheet of an employee, or employees working together on a specific project working in-house or remotely from office.
• Spend less time and resources on manual paperwork

SapphireOne ERP CRM and Accounting Software makes it easy to manage your business’s time & attendance sheet which can be access real time using Sapphire Web Pack which can be accessed using any device that can run a browser. It provides daily time & attendance sheet to track who worked when, where and for how long, and identify employees that did not work or were late at work, and additional information. It gives you full details of the daily employee worked hours, provides details of missing employees and who did not clock / login in or out. This enables you, your HR and administration department(s), or your employees to record actual time worked on specific projects, departments or jobs using timesheets by resource and activity.

Integrated time and attendance system inside ERP Accounting Software increases your workplace’s efficiency and accuracy, eliminating manually managed staff/employee record book/attendance register book and duplicate data entry. It also enables you or/and your employees to update personal data of employees, enter holiday leave as well as outstanding, accrued and advanced leave requests for employees, giving peace of mind knowing that employee payroll will be accurate.

Whether you have a small or medium-sized business, SapphireOne ERP and Accounting Software will always help you manage the accurate time & attendance sheet of your company’s employees effectively. This powerful, flexible and easy-to-use system will save your business time and money, increase employees’ productivity and give you instant information on your business. You can calculate hours worked, overtime, pre-planned future personal leave, breaks, hours to pay, and more to can take your business to the next level.

For a sneak peek at the full capabilities of an account payable system check out Sapphireone and request for a live demo, its everything you’d ever need to make your accounting system a breeze.

A flexible and scalable mid-market ERP Solution

October 3, 2017 1:27 pm | by John Adams

Now a days the mid-market is filled with innovative and vertical-focused ERP solutions. What does Mid-Market ERP refer to?  The answer is complex but The choice of selecting Enterprise Resource Planning (ERP) software is a make-or-break decision and it involves lots of research and study of company’s ERP requirements. ERP software always need some customisation to fit a particular business. Mid-size companies usually look for fast return on investment when choosing an ERP software. This is one of the many reasons why they prefer flexibility and scalability in an ERP solution for growing their business.

ERP comes in modules which includes many functions such as General Ledger, Payroll, Accounts Payable, Accounts receivable, Invoicing, Budgeting, Cash management, Taxation reporting, Asset management and purchasing, Project accounting, Job costing, Flexible Ad Hoc Reporting/ Quick Reports, Multi entity/company and multi-currency accounting functionality. According to research, the Mid-market is filled with vertical-focused ERP solutions. These enterprises predominately are seeking to select an ERP system for financial management and efficient operational planning. Some other ERP use cases are geographic expansion and controlling all business resources as quickly as possible.

SapphireOne is a very versatile product and caters to many business types. SapphireOne provides ongoing user and technical support for smooth running of the business. By subscribing to SapphireOne’s Diamond Support plan companies can benefit with unlimited email & phone support and can receive the latest version updates, which are available to download from SapphireOne SFTP server.

SapphireOne meets the criteria and weighting factors that is needed to cover the whole of the mid-market erp space :-

1. Features: SapphireOne has simple and advance functionality to meet organisation’s regulatory complexity. SapphireOne’s software suite is simple & smart, full-featured easy to use solution ideally designed for medium or large business enterprise. You can start Sapphire single user progressing to SapphireOne for your small to medium sized business for accounting or ERP needs. SapphireOne has the capability to grow with your business.
2. Usability: SapphireOne has an option for the setting up of workflow levels, allowing for control of the processing of transactions within the system
3. Affordability: We understand that customers expect a Holistic pricing strategy. We provide a complete list of the pricing structure during our demonstration phase. That’s why our customers find Implementing and operating the SapphireOne solution affordable without any hidden costs.
4. Architecture: SapphireOne has multi-company management capabilities, designed to improve the performance of enterprise business by mitigating the accounting challenges. It is an on-premises software which also has an integrated web-based solution called Sapphire Web Pack.

One of our clients from Adelaide South Australia, Moyle Bendale Timber started business from Timber Moulding Specialists and later experienced rapid growth in the market.  They were using a popular software but it became too inefficient to keep using the existing system to track supplier fulfilment in a limited time frame.  Once they started using SapphireOne everything started running smoothly. Instead of investing hundreds of hours a week, SapphireOne makes it easy for them to pick, pack and ship much faster and merchandise can come in and go out literally the same day. Read more from Testimonial by Alison Phillips, Moyle Bendale Timber.

Request a demo today, the purchase of accounting software or ERP Software is an important investment, don’t leave it to chance.

Sapphire Web Pack with a pocket-sized barcode scanner delivers comprehensive inventory management systems. 

August 15, 2017 12:21 pm | by John Adams

One of the most frequently asked questions we receive from warehouse management or Inventory management in business today during our SapphireOne demonstration is;

“How can we integrate Barcode Scanner connection to our SapphireOne Application” ?

Data synchronisation in the core ERP system is the biggest concern in warehouse management or inventory management.  Barcode scanners automate the process of inventory management and stock control eliminating the need for manual data entry and checklist evaluation.

Barcode scanners are usually utilised in selling the product or monitoring inventory. A Scanner will help you record all the information and thus streamlining the inventory management process. With Sapphire Web Pack Solution, all inventory management processes are within the one application, there is no need to separately integrate ERP and barcode scanners.

If your team are using tablets, laptops or smartphones, they can breeze through the scanning process by using a wireless barcode scanner. This makes the scanning process faster, easier and reliable. A Bluetooth barcode scanner is an ideal solution in this situation as it tethers information smoothly to a handheld device such as an iPad, iPhone, tablet or smartphone.

The handheld device runs the main ERP application (eg: Sapphire Web Pack) that is receiving the scanned data. As mentioned above, bluetooth, wireless scanners tether information back to the device running the application. The price of Bluetooth barcode scanners starts from around AUD $230.00. This affordable pocket-sized wireless device offers technology, allowing your team to capture virtually any 1D or 2D barcode in any condition, even if damaged, dirty or scratched.

To help our customers work efficiently with barcode scanners, we have programmed and designed this feature in our Sapphire Web Pack solution. If you have a warehouse or inventory management business and scan more than 30 goods in one day, it is beneficial to scan with any bluetooth scanner available in the market.

James Brown from ‘Bordo International’ runs a warehouse and logistics business. His company has grown into a multi-million dollar international company with operations in Australia and Europe. He relies on SapphireOne for accurate management, insights and control. They use Scanfob 2006 Bluetooth Barcode Scanner and CHS 7Xi 1D/2D Imager Barcode Scanner for their daily activity.  CHS 7Xi 1D/2D Imager Barcode Scanner is relatively costly compared to other scanners. It is certified by Apple and ideal for retail POS, field service, inventory management, asset tracking and more.

SapphireOne ERP CRM Business Accounting Application is an industry leader in both functionality and features at an extremely affordable price.

Also contact us for a free live demo and to find out more about how SapphireOne can improve your business enterprise performance.

SapphireOne on-premises software solution and Postmodern ERP

August 14, 2017 12:54 pm | by John Adams

Postmodern ERP refers to the software solution that is built in modules where all administrative and operational business capabilities such as finance, accounting, Human resources, purchasing, inventory management, manufacturing, order management and supply chain management are integrated in a software suite.  It is a technology strategy that provides appropriate level of integration facility in order to meet individual organisation’s requirements.  Gartner comments that, in present time, we are morphing slowly into postmodern ERP era as it has numerous features and capabilities.

Postmodern ERP is not best of breed or standalone approach or an ERP megasuite, where ERP functionalities are covered by a separate application or solution from different vendors. With postmodern ERP, there is a core ERP system, either as an on-premise or in the cloud, based on the organisation’s needs. The core ERP would for example cover such areas as Human Resources, Purchasing & Procurement, Material Resource Planning(MRP), Financial Accounting, Customer Relationship management (CRM). This core is extended with certain specialist solutions such as Warehouse Management, Inventory Management, Front Counter Operations, Distribution Accounting, Supply Chain Management (SCM) etc. These are implemented specially for retail, quality management or human capital management.

Gartner’s 2015 CIO Survey indicates that in Australia and New Zealand, ERP is positioned as the fifth requirement overall on a company’s investment list.  It is a top priority for CIOs who are making investment in ERP to comprehend the effect of new ERP system. If a company has grown considerably within a short time span, then it is way easier and cheaper to upgrade system when the system follows postmodern ERP.

One capability of Postmodern ERP is that it provides a fundamental shift away from a single vendor megasuite toward a more loosely coupled and federated ERP environment. According to a well known authority in the postmodern ERP world, the ERP suite is deconstructed into a more [loose] set of integrated business functions. The pieces make up the whole, rather than the whole (or suite) comprising the pieces. This brings speed, agility, and flexibility. But the ugly truth of this definition is one can increase flexibility and agility, or reduce complexity but one can’t do both. Anybody who thinks cloud ERP is the answer to their monolithic, on-premises vendor pain is completely wrong. Gartner has projected a near 100 per cent failure rate for cloud ERP projects by 2018. Hence, despite the rigid nature of on-premises ERP suites, they solved some key issues, including the need for consistency and integrity of data and processes.

Continuous deployment is one of the most important features of postmodern ERP. In Postmodern ERP system, upgrading new releases are pretty much a straightforward task. Previously implemented customisations, integration and data stay as they are when the solution is updated without any additional task. This increases business value and performance and hugely impact the growth of the business.

For ERP, operating business process capabilities in handheld devices (mobile or iPad) is what is often referred to as postmodern ERP. This feature allows vendors to offer more fragmented and hence more relevant functionalities to its end-users. In other words: some users only require access to timesheets and expenses, while others need to make use of the financial system, project planning or reporting via Mobile or iPad.

SapphireOne is an on-premises ERP software solution but it fits under the definition of Postmodern ERP. The Sapphire web pack solution allows for unlimited users to access certain parts of the live data file from any device with a browser. For example, iPhones, iPads, Android Smartphone’s & Tablets, along with your standard laptop or desktop. Sapphire and SapphireOne keep itself up to date with current standards and provide two major software releases per year. Sapphire and SapphireOne also supply on a weekly basis, version updates to download from our SapphireOne SFTP. Finally, SapphireOne has the ability to operate on the existing information architecture and can provide maximum security while giving the opportunity for real-time access to information. Read our blog about 10 Reasons why companies choose SapphireOne as their preferred Financial Management System.

SapphireOne ERP, CRM, Business Accounting solution is an industry leader in both functionality and features at an extremely affordable price. Contact us to try a free live demo and to find out more about how SapphireOne can improve your business enterprise performance.