7 alarm bells you’ve outgrown your business accounting system

Most businesses in the past have made the decision to invest in a business accounting system. Whether it was 5, 10 or even longer years ago, this was considered to be a large investment. Financial information and your accounting software, either managed by yourself, through an accountant or bookkeeper, was the core of your business. 

But as your business grows, are your needs becoming more complex to accommodate the ever-changing market savvy environment? Are simple additional applications like Excel for spreadsheets, Outlook for calendar to manage contacts becoming cumbersome? Do you feel your accounting software is struggling to keep up and holding you back?

If this is you, here are the seven signs it’s time to change: 

1. Increased manual activities and paperwork

Are your employees spending too much time entering data twice and sorting through paperwork? This starts distracting you from growing your business as more customer relationships and employees end up equating to increased re-keying of data into the accounting software.

2. Lack of data integration

Do you need to call specific people within your organisation to obtain information? This is a big issue when your business accounting system doesn’t integrate and managers can’t see across the organisation’s operations. Your accounting software needs to give you a much needed 360’ view of your accounts, warehouse, inventory, payroll and CRM.

3. Limited customer relationships

Are you finding your customer relationships and experiences need to evolve to include marketing and online sales? eCommerce sites with live product information and sales from websites have to connect to a centralised customer database. Accounting software isn’t as complex as an ERP system to handle your finances, purchasing, inventory, sales and marketing in one.

4. Limited mobile capabilities

Can your employees access your business accounting system offline? Working 9-5 in the office has changed, the demand for mobile capabilities to do the job anywhere, anytime, on any device is becoming more prevalent. 

5. Inadequate reporting

Is the template-based reporting functionality limiting? Are you creating reports in Excel to generate them the way you would like? As a business grows the need emerges for sophisticated, comprehensive, customisable and easy to interpret reports that show what’s impacting your business. 

6. Working outside your system

Is more and more accounting work occurring in Excel or other applications than your business accounting system? Accessing other systems to see your financial data and information, or to do your job, is not putting your time to best use.

7. Performance issues

Is your system software or hardware not the latest upgrade and providing sluggish performance? Heavier demands resulting from increased data and users makes the system slow and can result in corrupt or frozen data during processing.

If you said yes to any or all of the above points, it’s time to look at a new business accounting system like SapphireOne ERP, CRM, DMS and Business Accounting Application.  

Integration is a critical component in getting the most out of your ERP system. When there is a strong integration between different areas of your business, errors can be reduced, productivity increased, and your ERP can generate more timely and accurate information for management.  

Click here for a demo or quote or to contact one of our friendly consultants. 

SapphireOne helps with organisation and accessibility of data

SapphireOne helps with organisation and accessibility of data 

SapphireOne ERP CRM DMS accounting system is efficient in summarising, reporting and analysing your business transactions to help keep track of your expenses and income.

SapphireOne speeds up your entire accounting process through automated calculations.

SapphireOne helps you to understand your accounting system in a better way and let your accountant to assesses your organisation’s assets, liabilities, cash flow, transactions, balance sheet, cost management, reports and analysis.

Once SapphireOne is installed in your system, you can keep your business and accounts up to date easily. SapphireOne can automate tedious tasks such as filing of paperwork, with the built in Document Management System (DMS) you can attach documents of any file type directly to the transaction.

Securely convey accounting data to multiple departments across an organisation

SapphireOne is a user-friendly ERP Accounting application software that allows you to manage employees and business efficiently.

SapphireOne ERP Accounting application software gives you the advantage of viewing data in a personalised view. Using the custom inquiry screen the users have the ability to select their own criteria based on any field within the table and related tables.

SapphireOne is committed to optimising its information security performance and has achieved the ISO 27001:2013 Security Certification process by demonstrating that a comprehensive system of information security controls and management processes has been implemented.

Easily organise and access data in a central location

If you are looking to utilise a breadth of organisational functionalities for optimal management of your business’s accounting data, then SapphireOne is the answer. SapphireOne becomes the single source of truth for all your financial data including your document management system (DMS) and Contact relationship management (CRM).

The Sapphire Web Pack gives users much-needed flexibility for unlimited users to update the data file in real time from any mobile device, including iPad, iPhone or iOS and android device for anyone internet access. Data entry screens include client quotes, client orders, client invoices, vendor purchase orders, employee timesheets, employee leave requests. The users also have access to client and vendor inquiries, all the CRM capabilities such as notes on a contact, using iOS by clicking on the microphone icon to convert to text automatically.

For a sneak peek at the full capabilities ERPCRMAccounting SoftwareHuman ResourcesPayrollAssets and Document Management,  check out SapphireOne and request a live demo, it is everything you’ll ever need to make your company management a success. Know more about us.