Tutorial Series: Accounts Receivables Allocations Inquiry

August 5, 2020 8:42 am | by John Adams

Accounts Receivables Allocations Inquiry in SapphireOne

Allocations Inquiry is similar to Transactions Inquiry. However, it does not display all current transactions but only those that have not yet been fully allocated.

Whenever a transaction is created, the system determines automatically whether an allocation has to be made. In the Allocations Inquiry window, the transactions are displayed according to the Client for whom the Transaction has been created.

The main purpose of this Allocations Inquiry window is to be able to allocate any Receivables Transactions for which payments have now been made but have not been allocated, for example a Client Receipt can be allocated from here against the appropriate Invoices.

From here you can also unallocate transactions in order to be able to delete or re-allocate. However, you can only delete transactions as long as they are still unposted. Once a transaction has been posted, it cannot be deleted anymore, but note that it can still be allocated or unallocated.

Open Item Clients Window

Here you can allocate selected Client Receipts or Client Credits to any other transactions for the selected Client.

Manually click on any line in order to fully allocate it OR
Right click on any line to partially allocate it [>] Opens an Allocation Amounts Window OR
Select from the “Apply To” drop-down for an automatic allocation of all transactions in the Allocation Lines

To unallocate a transaction either:

1. Manually click on any line that has already been allocated to fully unallocated it OR
2. Right click on any line to partially unallocate it [>] Opens an Allocation Amounts Window OR

SapphireOne covers ERP, CRM, DMS and Business Accounting is an all-in-one integrated software solution. If you would like to find out more about our Accounts Receivables Allocations Inquiry and Transactions Inquiry, request a live demo with us here.