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3 Simple Ways to Keep Your Data Safe.

October 16, 2020 10:10 am | by John Adams

Take these easy measures to keep your data safe and protect your business today.

Take these easy measures to keep your data safe and protect your business today.


In today’s tech-savvy digital world, the landscape of cybercrime is rapidly changing from bedroom computer hackers to much more professional and advanced organisations. These cyber criminals are highly technically skilled, and using cutting-edge techniques to breach internal data security. Our guide below outlines some simple actions you can take now to identify threats, secure your business and keep your data safe.

Cybersecurity stats from Fintech News report that phishing attempts have risen 600% since February 2020, with 75% of these attacks starting with an email. Businesses now have a large responsibility to protect not only their own sensitive information, but also the private and critical data that belongs to their employees and clients.

At SapphireOne, we take active, quality measures to ensure that we keep our customers data safe, and also encourage our clients to take their own steps to protect their accounts and personal information from external threats.


  • 1. Keep an eye out for phishers.


‘Phishing’ refers to when a scammer will try and trick you into sharing valuable information, such as your passwords, PINS, credit card and personal details. The most common example is receiving an email that appears to be from a legitimate company. These emails are becoming increasingly sophisticated and much harder to distinguish the real from fake, and can include correspondence such as invoices, alerts and alluring calls-to-action.

So, what can you do about this? The best way to prevent phishers from accessing your information is to keep yourself and your employees well informed. Make it a daily habit to always verify the origin of the email, and always think twice before opening any link and attachment. Keep a special eye out for strange email addresses, questionable spelling and dodgy formatting. 


  • 2. Take advantage of unique passwords.


Never underestimate the power of a uniquely generated password. Cybercriminals are extremely creative in the way they get access to your passwords, and it’s important to use unique passwords for all important services to avoid your credentials being exposed. 

At SapphireOne we take password protection very seriously, and are proud to say that we are one of the only applications that have a Password Management tool inbuilt within our actual ERP system.


Here are a few ways our software is designed for maximum data security:


  • We have an inbuilt Password Management tool. This allows our customers to have complete control over every feature within SapphireOne, as every single functionality has the ability to be secured with password protection. This includes password protection for external features – such as computer screens, user accounts and email systems – as well as internal passwords for all functions within the SapphireOne application. 

  • We create strong, randomly generated passwords. Our customers can choose how many characters they want their unique password to be, and the SapphireOne Password Manager will randomly generate a mixture of uppercase and lowercase letters, numbers and symbols automatically.

  • All passwords are updated regularly. Not only can our clients choose the length of the password, they can also set an action for the password to update and regenerate every week, two weeks, or month – ensuring that passwords are updated regularly for extra protection.

  • All passwords are encrypted. And, you can set a workflow on the password, so that only a particular user, group, or level of employee has the ability to un-encrypt and view the password.

  • We keep a record of everything. SapphireOne keeps a log file of all changes made to passwords, so there is always a record of the exact time, date and user making adjustments to any password.

  • We have Two-Factor-Authentication built into the SapphireOne system. Also known as 2FA, is a method of confirming your identity by using a combination of two separate components. Within SapphireOne, every time a password is changed, a notification can be sent to a chosen user to notify them of the password update.

  • Our clients have total control. They can activate & deactivate any password protection, on any feature within Sapphireone, all with the click of a button.


  • 3. Make sure your wifi connection and server are secure.


It is becoming increasingly difficult for technology to stop every single threat, as vulnerabilities are emerging daily and cyber criminals are becoming more complex and adaptive. Using technologies to secure both your wifi connection and your server is a great way to mitigate these external threats, for an extra layer of protection across your entire business infrastructure.

If you are working remotely, or don’t have access to a trusted wifi network, you can use your mobile hotspot instead, or even better a Virtual Private Network (VPN). A VPN is software that encrypts all connections, meaning that a cyber criminal won’t be able to access your credentials or see which websites you’re visiting. 

At SapphireOne we recommend our clients run our application on a Standalone Application Server, sitting beyond the Firewall on a separate VPN, and a separate subnet on the switch for an additional layer of security.

To do so we recommend our clients use Fortinet, a leading provider of fast and secure cyber security solutions. Fortinet high-end firewalls provide integration and automation across your entire infrastructure, and you can rest easy at night knowing that your data is safe and business is secured with end-to-end protection. 



If you are interested in learning more about all the ways SapphireOne offers security solutions, get in touch or book a live demo with us, we’d love to discuss your business needs and how our software can help.