Nothing compares to meeting with users in a real environment
July 25, 2017 10:05 am | by John Adams
The decision of which ERP system best suits your business is not an easy one and an onsite visit helps. There are a lot of things to consider when you want to implement a new ERP system. Implementation takes months, sometimes years to fully integrate into your organisation’s information system.
It can be challenging to change your current business systems. The decision is not to be rushed into until you have done your research. SapphireOne provides you with options, so you can see how well it will fit into your organisation. If you want to see a real life example of SapphireOne in action, we can take you for an Onsite visit.
On average, ERP solutions are in operation for ten years and a successful partnership between a business and their ERP vendors can last decades.
Frutex Australia is one of our long term clients and have been using SapphireOne since 1999. Frutex is a major player in the food industry. Their company is a technology leader in the food industry, investing heavily in state of the art plant and equipment. They utilise a steam sterilisation manufacturing process. This process is the largest in the southern hemisphere.Frutex manages multiple companies utilising separate SapphireOne data files.
On 12th July 2017 SapphireOne conducted an on site visit with a potential client to Frutex Australia.The Frutex site is 60,000 square metres including their Corporate Head Office and 6 warehouses. We toured the site on a golf buggy as the site is too large to walk around. We inspected their Manufacturing and production lines. They have multiple grinding and blending facilities for all their spices.
One of the six warehouses is a bulk storage facility which is stacked 7 pallets high. The Frutex Server room facilities use a significant amount of battery power run by solar panels on the top of their corporate head office.
During onsite visit, The potential client found it to be extremely informative and Harry Magiros the IT and Marketing Manager for the Frutex Group of Companies, was an excellent host.
The SapphireOne financial packages is an industry leader in both functionality and features at an extremely affordable pricing. Discover how SapphireOne ERP, CRM and Business Accounting software suite can help your business by requesting a live demo today.
SapphireOne with SPS Commerce delivers the functionality and scalability Frutex needs
July 7, 2017 5:01 pm | by John Adams
SPS commerce and SapphireOne have now successfully completed an EDI integration project with Frutex, a major player in the Food Industry, with warehousing, distribution, manufacturing facilities located in Kingsgrove, Sydney. The combined power of SapphireOne Pty Ltd. and SPS Commerce Inc. technology, is driving the solution which is central to their business plan.
Scalable, Integrated EDI Helps Drive Business Growth in Frutex
While looking for a best-fit solution that would scale with growth, Frutex implemented ERP, CRM, Business Accounting Software solution SapphireOne. They had a boom in their business and realized they needed to work with an EDI system to meet the demand for their products. They wanted to make sure that they have the ability to automate as much of the data processes in the organization of their cash flow. So that they did not have to increase staff to facilitate the management of additional data management, or any additional new processes.
SapphireOne provides much more control over stock movements, financial management and customer management. On the other hand, the SPS commerce functionality automates the exchange of orders, invoices, shipping documents, and more with their trading partners- all actioned and recorded within SapphireOne.
In addition, SapphireOne has a Document Management System DMS. This enables you to store and link all documents in electronic format with the associated transactions. Not only can SapphireOne store these documents electronically, the system now provides for the direct reading of a PDF into the system to create a transaction automatically. No need for endless paperwork and filing of documents.
SapphireOne supports Wine Equalisation Tax (WET) for Wine Distributors
April 10, 2017 5:26 pm | by John Adams
Wine Equalisation Tax or wine tax is a single stage tax applying (in most cases) to dealings in wine at the wholesale level. In almost all dealings to which it applies, the GST will also apply _ Federal Register of Legislation
SapphireOne created a workflow for the collection of Wine Equilisation Tax. This is now fully automated. However, allowance has been made at the various steps in the collection of this tax. Users have the ability to vary it by overriding the automatically collected amounts. However, if invoices for the wholesale of the wine does not include any additional costs, user alterations will not be necessary.
SapphireOne created a workflow for the collection of Wine Equilisation Tax. This is now fully automated. However, allowance has been made at the various steps in the collection of this tax. Users have the ability to vary it by overriding the automatically collected amounts. However, if invoices for the wholesale of the wine does not include any additional costs, user alterations will not be necessary.
The set up procedure commences with the selection of a checkbox in Sapphire’s master defaults in utilities mode in Sapphire >Utilities > Controls > Master Defaults >inventory page.
This causes the system to display additional data entry fields or checkboxes required for the collection of WET.
Changes to WET
From 1 October 2017 the test for whether producers are associated for the purposes of the rebate cap is applied at any time during the financial year.
From 1 July 2018:
- the producer rebate cap for each financial year is $350,000 (reduced from $500,000)
- tightened eligibility criteria for the producer rebate apply to all wines
- there are reduced circumstances where you can claim a WET credit
- you must include new information when buying wine under quote.
Some of these changes also applied from 1 January 2018 for 2018 vintage wines.
Wine Equalisation Tax (WET) Setup procedure:
1. A new general ledger account must be set up to hold the collected WET.
2. Then go to company enquiry and tell the system which account is to be used for the collection of WET. It is in the controls page, default tab. Please enter the General Ledger Account number in WET tax account field that you created at step 1.
3. Inventory items: A data entry field is also now displayed for the entry of the percentage of the WET in all inventory items in the controls page. New inventory items will have to be set up and the current 29% WET entered as a percentage.
4. All new transactions will now have a WET data entry field, which will automatically calculate the WET based on the line rates as entered in transactions. This may be altered by the user if necessary, but the basis of the calculation will be as follows: line amounts plus WET, then GST of 10% will be added.
Example: GST on WET
Quantity = 1
Wine rate = $100.00
WET (29%) = $29.00
WET inclusive price = $129.00
GST 10% = $12.90
Total Price = $141.90
Invoice Printing:
With the standard Sapphire Invoices, the information is displayed such as tax code, tax rate, tax total, total amount. Sapphire and SapphireOne Reports may also be created, that will also display additional details including the actual WET total on each and every invoice and invoice line if required.
Two sample invoices are displayed here with the WET added into the custom invoice as an example.
Custom Invoice 1 :
Custom Invoice 2 :
5. Business Activity Statement (BAS)– The 1C data entry field for Wine Equilisation Tax (WET) will consolidate all of the amounts that have been added to the General ledger account as selected in step 2
Discover how SapphireOne ERP, CRM and Business Accounting software suite can help your Wine business by requesting a live demo.
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10 Reasons why companies choose SapphireOne as their preferred Financial Management System
April 7, 2017 4:35 pm | by John Adams
SapphireOne is an established ERP software vendor, who is an expert in providing Financial Management System for any enterprise. SapphireOne with its superior search and reporting abilities makes it a complete business enterprise solution that increases the productivity and performance of any company. It has the capability to operate on the existing financial information architecture and can provide maximum security, while giving the opportunity for real-time access to information.
SapphireOne financial software is highly scalable, with the ability to support unlimited users concurrently. All standard features for managing financial systems are included in both Sapphire single user and SapphireOne client server.
SapphireOne for Financial Management System:
There are 10 reasons why a company will choose SapphireOne for managing their financial management system. These are –
- SapphireOne provides all standard accounting functionality including –
i) General Ledger,
ii) Payroll,
iii) Accounts Payable,
iv) Accounts receivable,
v) Invoicing, Budgeting,
vi) Cash management,
vii) Taxation reporting,
viii) Asset management and purchasing,
ix) Project accounting,
x) Cost centre accounting,
xi) Flexible Ad Hoc Reporting/ Quick Reports,
xii) Multi entity/company and multi-currency accounting functionality within the one database/data file.
- SapphireOne has the ability to operate on the existing information architecture and can provide maximum security while giving the opportunity for real-time access to information.
- SapphireOne can support any company’s existing financial information flow model and can ultimately accommodate the multi-level reporting model.
- SapphireOne has the capabilities of interface development for Microsoft office, and other third party software products.
- SapphireOne permits the import and export of information to and from other systems and can integrate with other desktop and server applications. For example excel import or excel export.
- SapphireOne comes with administrative tools to monitor application and database utilisation.
- SapphireOne provides edit controls to prevent incomplete or incorrect data from being processed and programmatic control of the process flow to prevent information from being processed in the wrong sequence.
- SapphireOne is highly scalable and has the ability to grow with companies business requirements.
- SapphireOne uses the most advanced information management system and provides two major software releases per year. A recent notable release from SapphireOne is ‘PDF capture’, which has the capability to eliminate time consuming manual vendor invoice processing that can streamline companies daily accounting tasks.
- SapphireOne provides ongoing user and technical support for smooth running of the business. By subscribing to SapphireOne’s Diamond Support plan companies can benefit with unlimited email & phone support and can receive the latest version updates, which are available to download from SapphireOne SFTP server.
Discover how SapphireOne ERP , CRM and Business Accounting software suite can help your business by requesting a live demo.
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SapphireOne ERP Accounting software helps improve your logistics and the distribution business
March 27, 2017 4:22 pm | by John Adams
In the world of logistics and distribution business a warehousing system has to adapt quickly to the changing environment. The idea of keeping up with orders, both in Business-to-business (B2B) and Business-to-Consumer (B2C) has changed. Currently, the trend is about leveraging competitive advantage, to deliver profitably and seamlessly in response to customers needs. Whether to the customers warehouse or the customers front door, they expect flawless service and instant response to their demands.
Rising consumer expectations are driving change throughout the business system. It is now required to manage increasingly complex logistics and distribution processes while improving efficiency, customer service and maximising profitability. Business capabilities to meet these objectives are constantly being challenged. It is becoming very difficult to deal with surges like seasonal demands where businesses are faced with intensified labor schedules, increased customer orders and complex transportation plans. In order to deal with these challenges, it is essential to integrate, streamline and automate the business system processes.
Improving Logistics and Distribution Processes :
Every business has different requirements and perspectives. However, the need for changing your business system arises when certain benchmarks are not met. Ask yourself –
- Are your warehouse operations and processes flexible enough to meet customers demands?
- Can you meet customer requirements for shorter delivery times?
- Are you able to dynamically adjust labor plans and workflows to react to changes in your business?
- Are your back office systems such as Accounting, Sales, Inventory management and Warehousing, CRM departments disconnected / fragmented?
- Can you scale quickly to handle e-commerce fulfilment complexity?
- Do you have the right technology platform to maximise your workforce productivity?
- Will new technologies leave your IT system lagging behind?
SapphireOne ERP Accounting Software is designed in such a way, that it gives your logistics and distribution business the clarity and confidence of running the entire operation smoothly. It allows businesses to see whether they have the capacity, the availability of resources, the value of stocks and how that stocks should be rotated. SapphireOne automates and streamlines core business financial processes and improves the traceability and tracking of the entire management system.
In a logistics and distribution business it is important to ensure that stock levels are available in real time in the system. This enables faster and accurate delivery of customers demands and prevents unfulfilled orders. SapphireOne provides highly configurable logistics and distribution management tools to assist with driving your operations efficiently and profitably. In SapphireOne, user experience is role-based, so it can be tailored for each role to provide maximum efficiency.
A quick look at some of the key aspects a logistics and distribution business should keep in mind
SapphireOne ERP Accounting Software enables businesses to operate more efficiently. It gives them the confidence that they can deliver to their customers as promised. SapphireOne software suite helps businesses deliver profitably in today’s hyper-competitive market.
Discover how SapphireOne ERP , CRM and Business Accounting software suite can help your business by requesting a live demo.
Using ERP Accounting Software to integrate Business Processes
March 22, 2017 12:21 pm | by John Adams
When starting a business at first an owner often only needs few employees to serve the customer’s needs. It is possible to serve information requests from customers manually. As time goes by the company grows rapidly, the number of branches / sales increase. The old system is no longer sufficient. Customers are not satisfied as a result of the slow delivery or out of date information and others. The owner of the business might not realize that his/her rival companies may be using a new system, an ERP accounting to do a better and faster service than his/her.
So as an owner of business do you already have the best system that suites your company’s needs?
A good ERP accounting system integrates all aspects of company’s business information system and keeps the business system well organised. At the center of the integrated ERP accounting system there is a database that can be shared by all employees. This makes it possible for all units of business organisation to have access to current data to support operation and planning. ERP accounting system supports complex business activities with a variety of operational activity as well as relying on the information in making decisions. With this kind of integrated software system, a business owner can achieve –
- Setting ordering process,
- Storage of historical transactions,
- Speed up services and
- Better business analysis.
There are things one business owner need to know with the right ERP accounting software qualification for his/her company including –
- Flexibility,
- Fully data integration facility,
- Type of modification and
- Demonstration of integration process.
Team Digital’s experiences with SapphireOne ERP Accounting Software
As a retailer/wholesaler, Team Digital, a Photographic reseller distributor in Perth, Western Australia, wanted an easy to use software system that would integrate all of their accounting and sales functions. They also needed separate packages to run creditors, debtors and the general ledger.
Team digital purchased Sapphire in 2009, a single-user version of SapphireOne and later in 2010 they started using SapphireOne client server version. Today SapphireOne manages Team Digital’s inventory, clients and vendors. As said by Don Nicholls, Administration manager of Team Digital –
“SapphireOne is a really well integrated ERP Accounting system that covers sales, purchasing, General Ledger, Payroll, super and a number of other tasks. “
Team digital’s efforts in implementing SapphireOne ERP Accounting Software didn’t go in vain. Read the testimonial of Don Nicholls, Team Digital, how SapphireOne is helping to run their business activities in a daily basis.
Discover how SapphireOne ERP , CRM and accounting software suite can help your business by requesting a live demo.