SapphireOne 12 Zen Things

March 5, 2018 3:01 pm | by John Adams

Inspiration can be found anywhere and in anything, if you have a learning heart and you can find inspiration from a quote, a picture, a task, nature, people around us etc. SapphireOne 12 Zen Things leads to improvement whether it is at work or at home and it teaches you to experience life in a better way.

The monks and sages follow some ‘way of life’ that help them in their concentration and to live a simpler life. These ways are not just for monks but can be applied to anyone who want to become a productive human being both at work and in life.

 SapphireOne 12 Zen things that are to be followed by everyone:

1. Do one thing at a time policy
   

   SapphireOne always follow ‘Do one thing at a time policy’ as it helps to focus and helps to improve day to day business activity. It’s not just the number of hours we’re working, but also the fact that we spend too many continuous hours juggling too many things at the same time. It’s the simplest thing we follow at SapphireOne.

2. Do it slowly and deliberately
   

   Take your time and commit yourself to whatever you are doing or whatever you want to do. SapphireOne helps to improve the employee’s performance by encouraging them to involve themselves in their work and do their tasks perfectly. We like to keep things simple both with our clients and employees.

3. Do it completely
   

   SapphireOne follows the simple way of moving on to the next task only after completing the first task as it gives a sense of achievement and fulfillment. We dedicate time to complete a task and totally commit to complete the task.

4. Do less
   

   Like ‘too many cooks spoil the broth’ if you take up too many tasks, you won’t master one. Just be selective with your tasks and focus everything will work out as planned. At SapphireOne we inspire people to do the things that will add value to their work and helps in overall productivity of the individual and the group and organisation.

5. Put Space between things
   

   Prepare a relaxed schedule for every task and take breaks if you complete the tasks within the schedule. A relaxed schedule will help you fully concentrate on the task and if takes longer time than you expected you can always have that back up time. SapphireOne always keeps space between the tasks and delivers the business within time.

6. Develop rituals
   

   Rituals help everyone to focus on the things and they provide a sense of importance on things you’re working on. We at SapphireOne develop and follow that ritual either when dealing with our employees or with the clients and vendors.

7. Designated time for certain things
   

   SapphireOne dedicates time for every important task and ensures that task is completed absolutely. We encourage our employees to dedicate sufficient time for daily business tasks and inspire the employees to spend time with their families.  We provide that perfect work-life balance at SapphireOne.

8. Devote time to sitting
   

   SapphireOne advocates everyone to dedicate some time to themselves and observe what’s happening around them. This is very important because it give the whole idea of what is the present status and what should be done to be productive or make oneself more useful to the group and organisation.

9. Smile and serve others
   

   An integral part of SapphireOne is to serve and greet others with a smile. We encourage our employees to devote themselves to the client and give the customer a cherishing experience. We draw people to be kind to their fellow employees and the customers, like opening the door of communication and helping with the heavy lifting or carrying the files for them.

10. Concentrating on the task become meditation
    

    Organised work place gives a sense of direction towards perfection and guides you in concentrating on the task and will help you focus on the task. We at SapphireOne create organised conditions both for our employees and the clients. We follow a sense of order and trained structure in our business dealings.

11. Think about what is necessary
    

    We at SapphireOne focus on what’s important. We remove those unessential things that are not helping our employees, clients or business partners. We focus on that thing which will improve the client’s business and which will improve our productivity.

12. Live Simply
    

    A perfect balance between customer satisfaction and business satisfaction is what we work for at SapphireOne. We dedicate time to our business and we encourage everyone to spend time with their loved-ones. We enjoy dealing with our clients and we value our relationships.

For a sneak peek at the full capabilities ERP, CRM, Accounting Software, Human Resources, Payroll, Assets and Document Management,  check out SapphireOne and request a live demo, it is everything you’ll ever need to make your company management a success.

Booking an appointment online with Sapphire Support System

January 22, 2018 5:16 pm | by John Adams

We are excited to introduce our new Support framework, this development is for our existing Platinum and Diamond Support clients. With Sapphire Support System, our customers get better self-service and will see improved efficiency and faster resolution times.

To access our online support system, log in to SapphireOne.com and select Support:

 Click on ‘Book A Support Call Now’ button for support booking

Enter your support code (Client ID + serial number)

Select GO :-

Fill in your contact details (or select from the prefilled options)

Select the date and time from the available appointments, add a description of your support query. You will receive an email confirmation of your appointment.

Implementing SapphireOne’s Support System will definitely bring an improved customer relationship (CRM) into Sapphire for both our clients and our technical support team.

As always, if you have any questions regarding these changes or any other queries don’t hesitate to reach out.

For a sneak peek at the full capabilities ERP, CRM, Accounting Software, Human Resources, Payroll, Assets and Document Management,  check out SapphireOne and request a live demo, it is everything you’ll ever need to make your company management a success.

How to book a support call?

The ability to import your existing data migration to SapphireOne

January 10, 2018 4:12 pm | by John Adams

How Data migration works?

This allows you to import all your historical activities without spending hours of tedious data entry that could introduce new errors. It is difficult to maintain relationships between different data sets. SapphireOne allows you to pre-establish links and relationships between the data as it is imported.

The SapphireOne Application permits you to import data from any accounting software to SapphireOne ERP Software. If you want to only import Accounts, Contacts, Leads, Solutions or any of your custom object records, you have the option to use the SapphireOne API tool to do so.

Migration of your data from legacy systems or accounting software applications that you have outgrown is simple to do.

Getting Started

Now you’re ready to start importing your legacy systems or accounting software that you have outgrown into SapphireOne, just upload your legacy data into the SapphireOne Application.

Data exists in many formats so it is important to understand what data formats SapphireOne supports.

SapphireOne currently supports CSV, tab delimited and XML files. Any data not in these three formats will need to be converted to these formats prior to loading into SapphireOne.

For a sneak peek at the full capabilities of an ERP, Business Accounting Software, CRM system check out SapphireOne and request for a live demo, its everything you’d ever need to make management a breeze.

Complete Audit Trail of Historical Records in SapphireOne

December 5, 2017 1:38 pm | by John Adams

In SapphireOne all transactions that are not current are moved into a historical record which includes a complete audit trail for each and every transaction. In utilities mode there is a special function named audit trail which allows the user complete audit style tracking of all transactions in the system.

SapphireOne system provides a complete Audit Trail of Historical Records for every transaction :-

Tracking the Employees Transactional Activities

All users have a log file which records what they do and when they do it, so that any alterations made to financial records are recorded in their log file as well as in the transaction itself.

In Addition, any general ledger account that is a bank account receives specific attention in the SapphireOne system. Any changes made by employees to these banking general ledger accounts are stored in a special log file that is unable to be altered by anyone, even those with administrative privileges.  This record is not modifiable by any user and will remain a permanent part of the data file.

Better Risk Management

Large problem in the data file management is accidental or deliberate deletion of records from the data file. While quotes and orders in the SapphireOne system are able to be deleted the system, it still keeps a record of the user who deleted them. The system does not allow the deletion of any record once it is posted to the General Account. The only way to correct a posted  transaction error is to reverse the transaction, however full details of who of the user was that reversed the transaction, is recorded in the users log file.

Across the data file, the deletion of the record is not normally allowed, but they may be made inactive, so they will not be displayed, in any list of records.

From the options menu with SapphieOne application the user has a find function and within one of these dropdowns there is a display All Records option.

Once this is selected the system will display all record in the list including those that are inactive. Once the record is on screen the user may view or reactivate the record if it is allowed.

SapphireOne system provides the most comprehensive audit trail reporting functionality provided by any other ERP Accounting software in the market.

For a sneak peek at the full capabilities of an account payable system check out Sapphireone and request for a live demo, its everything you’d ever need to make your accounting system a breeze.

Managing time and attendance sheet with SapphireOne ERP Accounting System

October 23, 2017 10:52 am | by John Adams

Time & attendance system is a very useful management tool being used by businesses or organisations to improve payroll efficiency, reduce time theft, run administrative functions efficiently and provide accurate labour costing. It comes as a stand-alone software, but SapphireOne ERP Accounting Software is a fully-integrated ERP Accounting Software solution that includes a time & attendance software module covering all aspects of time & attendance sheet to accurately and easily run your business’s payroll and HR and administration operations. This will maintain an accurate employee timesheet, automatically calculate hours worked by employees, and perform more tasks efficiently and instantly.

SapphireOne is the complete business, ERP, CRM, and accounting software package. There is no additional bolt on modules, so you get all functionality, from ERP, accounting software to time & attendance system, and more. Time & attendance section allows you to track or capture the latest time and attendance recordings of your employees. With SapphireOne, you can track your employees’ attendance records easily and maintain an accurate staff scheduling system.

Manage your business’s time & attendance sheet

The time & attendance system is a section included in Sapphire single user and SapphireOne Client Server ERP Accounting Software and it is suitable for all business looking to:

• Maintain an accurate staff scheduling system
• Accurately and easily track all your labour costs any time and attendance trends
• Eliminates delays in the payroll/HR process
• Eliminate the need for manual processes, or multiple spreadsheets and systems that are time-consuming and do not communicate with each other well
• View employees’ daily or complete history of attendance including hours worked, breaks, start and finish times, absenteeism, leave and more
• Generate any employee’s attendance report instantly, making it easier for payroll and HR functions to process payroll accurately and quickly
• Customise time & attendance sheet of an employee, or employees working together on a specific project working in-house or remotely from office.
• Spend less time and resources on manual paperwork

SapphireOne ERP CRM and Accounting Software makes it easy to manage your business’s time & attendance sheet which can be access real time using Sapphire Web Pack which can be accessed using any device that can run a browser. It provides daily time & attendance sheet to track who worked when, where and for how long, and identify employees that did not work or were late at work, and additional information. It gives you full details of the daily employee worked hours, provides details of missing employees and who did not clock / login in or out. This enables you, your HR and administration department(s), or your employees to record actual time worked on specific projects, departments or jobs using timesheets by resource and activity.

Integrated time and attendance system inside ERP Accounting Software increases your workplace’s efficiency and accuracy, eliminating manually managed staff/employee record book/attendance register book and duplicate data entry. It also enables you or/and your employees to update personal data of employees, enter holiday leave as well as outstanding, accrued and advanced leave requests for employees, giving peace of mind knowing that employee payroll will be accurate.

Whether you have a small or medium-sized business, SapphireOne ERP and Accounting Software will always help you manage the accurate time & attendance sheet of your company’s employees effectively. This powerful, flexible and easy-to-use system will save your business time and money, increase employees’ productivity and give you instant information on your business. You can calculate hours worked, overtime, pre-planned future personal leave, breaks, hours to pay, and more to can take your business to the next level.

For a sneak peek at the full capabilities of an account payable system check out Sapphireone and request for a live demo, its everything you’d ever need to make your accounting system a breeze.

Single Touch Payroll helps to Streamline Reporting

October 9, 2017 9:42 am | by John Adams

Single touch payroll is a new payroll solution that was launched on the 16^th of September 2016 as part of the 2016 Budget Saving (Omnibus) Act. The new framework grants employers or their  representatives the native ability to report payments such as pay as you go (PAYG) withholding information, salaries and wages, and other Super information to the Australian Tax Offices right from their payroll software solutions, at the same time they pay their employees.

Before the introduction of Single touch payroll, employers had to manually provide payment summaries to employees and detail the summaries of all these employee payments and their correspondent withholding tax information to the Australian tax office as part of an annual summary report. Single touch payroll acts as convenience button that automatically generates and reports these data sets as the employer fulfills its periodic payment obligations.

Who qualifies for Single Touch Payroll?

The Australian Tax Office has made it mandatory for any business operating with a staff capacity of more than 20 employees to implement a working Single Touch payment solution on or before July 1, 2018.

How it Works

When an employer pays its employees using a Single Touch Enabled payment solution, a bank slip, bank file, Employees’ tax and Employer Super information is generated. The payslip and bank file assure payment to the employee; the employee tax and employer Super information are on the other hand forwarded to the Australian Tax Office following a Standard Business reporting 2 (SBR2) blueprint.

The information channeled to the ATO includes salary and wage details, Pay as you go (PAYG) withholding information and employer’s Super information. The ATO then matches this information set to the corresponding employer/employee profiles, before archiving them on their database. Single Touch Payroll is not just convenient it is, in fact, a more transparent process of handling staff payments. Employers can view their PAYG withholding liabilities on the fly, so also can employees picture their End of financial year, year to date tax and Super information data via personalised portals available at the myGov website.

Advantages of Single Touch Payments

Aside from its apparent convenience and transparency Single Touch payment affords the employer a bevy of other benefits;

• An Employer who implements a Single Touch payment Solution is absolved of the need to provide payment summaries and annual payment reports to its employees and the Australian Tax office respectively. The Single Touch Data generated each time a periodic payment is effectuated covers for these needs.
• Cost-effectiveness. Because Single touch payroll systems cut out the need for developing payment summaries and annual report, they help the employer save valuable time and monetary resources that would have been otherwise spent on developing these reports.

Given this myriad of benefits, it is very much apparent that Single touch payments Solutions are a no-brainer for businesses looking to scale up their efficiency and effectiveness. In line with this and our drive to lead the frontier for disruptive innovation, SapphireOne will be fully compliant with single touch payroll before 1^st of July 2018.