What are APIs and are you getting the most out of your ERP?

APIs in your ERP application- how they work together

APIs and ERP what are they? API stands for “Application Programming Interface”. They are a set of clearly defined methods of communication among various components. A good API makes it easier to develop a computer program by providing all the necessary building blocks. These in turn are assembled by the programmer. Simply put, they define the way software and programmes interact and work together.

APIs are necessary for Enterprise Resource Planning ERP applications to ensure data is accessible with other programmes and systems. This way transactions can be directly fed into your accounting, inventory, CRM, and HR software.

APIs and SapphireOne ERP– our point of difference is they are all included

It’s part of the SapphireOne ERP all-in-one solution.  We work closely with our clients and actively encourage ideas for innovation. Our programmers are happy to integrate platforms to make your working life easier. 

PayPal + SapphireOne

provides an online invoicing payment solution which connects to SapphireOne for direct feeds into your bank rec.

Tyro + SapphireOne

accepts in-store EFTPOS and eCommerce online payments and direct feeds them into SapphireOne accounts.

WooCommerce, Shopify, BigCommerce + SapphireOne

ensures your front-end online stores are combined with back office accounting functionality.

Mailchimp + SapphireOne

delivers marketing automation and an email service to keep in touch with your contacts through SapphireOne CRM.

Stripe, CyberSource + SapphireOne

accepts credit card payments on-the-go through SapphireOne and Sapphire Web Pack.

SPS Commerce + SapphireOne

gives you access to the largest network of EDI connections. 

GS1 + SapphireOne

GS1 barcoding is accepted in SapphireOne Inventory to streamline business processes such as traceability within a centralised database.

Brandscope + SapphireOne

enables you to release and buy multiple brands and ranges on the one platform whilst linking directly to your accounts and inventory.  

Splicecom + SapphireOne

maximises CRM functionality in SapphireOne with Softphone technology. 

ATO + SapphireOne

full certification and useability in Single Touch Payroll (STP), Standard Business Reporting (SBR2).

Easypost, MoveIt, Startrack + SapphireOne

order and control parcel shipping, con notes and logistics directly through SapphireOne.

Expensify + SapphireOne

tracks receipts and manages on-the-go expenses then connects to SapphireOne accounts for real-time reporting.

TANDA + SapphireOne

combines rostering, attendance and time clocks into SapphireOne Payroll for processing.

OANDA, Xe + SapphireOne

offers global currency solutions, exchange data, insights and money transfer services which are processed into SapphireOne accounts.

4D + SapphireOne 

offers the latest framework for your data management.

For more information on the latest release of SapphireOne ERP, CRM software and Business Accounting Applicationcontact our office, call on (02) 8362 4500, or request a demo.

Maximise product availability while speeding up service in your convenience store or supermarket 

Maximise product availability while speeding up service in your convenience store or supermarket 

No matter if you are a small convenience store or a large supermarket chain, SapphireOne ERP application is built to maximise product availability, while speeding up service and minimising the carrying costs.

If you have encountered any issue regarding overstocking and out of stock, then it’s time you understand how the right Inventory replenishment software can support your business today.

SapphireOne ERP Business Accounting Application is the easiest way to handle the complexities of running a convenience store or supermarket without losing control

Even a small grocery store can stock more than a thousand different items, all of which have different shelf lives. Overstocking and out of stock are both problematic, as fresh produce can be spoiled, and loss of sales occur due to missing stock.

Usually supermarkets or convenience stores have several departments and depending on the accounting software system or billing software, the software in place tend to never be enough in functionality. To improve the business, a supermarket or convenience store requires a complete solution, every department under a centralised integrated management system.

Management is the backbone of a business; hence a strong business management software and ERP application helps a business last throughout the trials and tribulations of the environment today.

SapphireOne ERP, CRM, DMS Business Accounting Application is a user-friendly software that has the features you need while providing maximum security.

SapphireOne ERP application also has the option that enables you to work remotely, access your database anywhere or anytime.

With SapphireOne ERP Business Accounting Application you can:

Automate your convenience store or supermarket

Automating your business saves times, allowing you to focus on other important functions in your business helping it grow.

Inventory management

SapphireOne ERP application helps you track what’s coming in and what’s going out. Tracking is made easy of the products in demand or ones stagnant, leading to less expenditure and wastage. This in turn benefits the organising and optimising of your warehouse and storage space.

SapphireOne POS system simplifies and automates the complex retail requirements

SapphireOne ERP offers flexible, high-speed Point-of-Sale (POS) software, designed for retail operators. These are installed and utilised via barcode readers and the barcode scanning provides a cost-effective solution designed for retail point of sale environments, where speed and accuracy are important.

Helps you with better decision making

SapphireOne ERP, CRM, DMS Business Accounting Application is an intelligent integrated software helping you make better decisions. BI (Business Intelligence) dashboards and accurate, comprehensive reporting, ensures you make informed decisions regarding the future of your business. SapphireOne will improve forecasting, customer services and overall sales via an in-built CRM module.

For more information regarding improvements and features within the latest release of SapphireOne ERP Business Accounting Application please contact our office on (02) 8362 4500 or request a demo.

SapphireOne ERP application drives Sales, Orders and Profit

SapphireOne ERP application drives sales, orders and profit

Enterprise Resource Planning, ERP software, is an integral component of business today. SapphireOne ERP application manages and streamlines overall business operations by integrating and coordinating various workflows and processes. These are from production management and order intakes, to sales and customer service. This will inevitably give your company increased sales, orders and profit. With shorter lead times, improved quality, reduced costs, increased profit, improved productivity and enhanced customer service, your company will gain that competitive edge.

Our Customer Relationship Management (CRM) is embedded and inclusive in our ERP application. This gives you with the tools to focus on providing high-quality service to clients and targeted marketing opportunities.

SapphireOne ERP application helps to plan and efficiently utilise your resources to increase Sales, Orders and Profit

Best practices are by definition profit builders. SapphireOne ERP has these built in so you can take advantage of other companies’ experiences and learn how to perform these practices the best and hence most profitable way.

Our ERP application will simplify and utilise your resources wisely by tying together nearly every aspect of your business. Streamlining your business creates efficiency, helps you achieve greater control and gives management more accurate reporting to make informed decisions.

Increase revenue with an ERP system

An ERP system will improve your sales process, increase customer satisfaction and employee productivity. SapphireOne ERP streamlines, automates and integrates internal workflows giving you time to concentrate on developing your business, keeping up with industry trends and increasing your income. With revenue a major goal, ERP systems are becoming more and more crucial in gaining that competitive edge.

Optimise retail sales activity

ERP software helps you drive business regardless of where the transaction is taking place. SapphireOne Web Pack and POS capabilities ensures you have access to real-time data and can timely respond to customers’ demands remotely on your mobile or in-store.

Our SapphireOne ERP application provides managers a consistent information flow with enterprise-wide visibility so they can track all business transactions. With this data they have the power to optimise inventory levels, purchasing and production for enhanced performance.

Increase quality of order fulfillment and delivery services

Inaccuracies in order fulfilment caused by human error are mitigated by an intelligent ERP system. SapphireOne ERP application automates time-consuming tasks like inventory management, processing and order picking, and produces real-time, on-demand reports to view progress in the supply chain. The easy to navigate, clear and concise interface ensures even new employees are able to find the right goods and access pertinent information.

Manage sales and customer relationships

SapphireOne ERP application with the integrated CRM software allows you to manage relationships with customers before, during and after the sale. Easy access to customer information and history details helps the sales and customer support teams create better experiences. Our CRM can be utilised to build stronger relationships, encourage conversations and increase sales based on multiple interaction channels ie Softphone, Document Management System. All data gathered is shared with other departments and in turn will assist marketing to improve products and services.

Analyse and continuously adjust results to enhance the sales process

Management reporting utilising real-time data in SapphireOne ERP application give you the flexibility to continuously adjust to current trends in the supply chain and selling process. Our BI (Business Intelligence) Dashboards enables you to find patterns and use the data to further improve your company’s offering.

Warehouse Management Application in SapphireOne ERP utilises your warehouse space

SapphireOne warehouse management application and logistics management suite

SapphireOne ERP Business Accounting Application handles the complexity of warehouse management and inventory control providing with you the necessary tools to assist in bins, matrix tables, batch control, serial number tracking, location control, department control and normal or non-diminishing stock. The Inventory Module highly organises your stock to optimise warehouse “real estate” and reduces the misuse of employees’ time.

SapphireOne enhances productivity with a warehouse management application for logistics, channel management and information systems

SapphireOne ERP is an all-in-one application capable of integrating warehousing activities with other departments within your organisation, from manufacturing to customer service and purchasing. Warehouse management application, logistics, channel management and information systems, all integral parts of the supply chain, have access to real-time data so deeper insights can be formulated creating better decision making.

The Inventory Module provides the exact location of inventory, a clear view of stock levels with fast and accurate reporting at your fingertips. Automated workflow allows you to spend less time getting orders out and focus on what’s important, productivity.

Training new personnel is easy

The SapphireOne interface is easy to use withthe majority of screens following the same clear and concise layout. This enables the user to quickly enter data using the same procedure throughout the software to enhance performance and ease of operation.

SapphireOne offers training and support via multiple avenues. Team Viewer Training is conducted over the internet and can be individual or group based. Bondi Blue Training Tool and manuals are representative of a fully operational company file and are there for users to practice their data entry processes.

Training made simple with SapphireOne.

Document system which removes paperwork

SapphireOne ERP, CRM, DMS and Business Accounting Application fully integrates and automates warehouse management application with the rest of your business so departments are working on a single-data file.  No need for cumbersome re-entry of data, increasing accuracy and less paperwork.

The SapphireOne Document Management System (DMS) attaches, stores and manages your documentation. This ensures you have relevant documents in the right place at the right time. You simply scan, upload existing paper documentation to the data file and shred the paper documents afterwards.

Efficiency in pickup process

Using RF barcode readers, designed exclusively in Sapphire Web Pack for wholesale distribution companies, speeds up the process of picking and thus creates efficiencies and minimizes steps. Utilising the barcode readers mitigates human error and ensures smoother internal operations.

Streamline your Inventory Management

SapphireOne streamlines Inventory Management and allows you to oversee, track and process your inventory from purchasing through to manufacturing and sales within the single-data file. Using real-time data empowers your salesforce and increases customer satisfaction. Live mobile device capabilities deliver unlimited users the ability to view multiple locations and distribution centres to enter, view and process your data.

Take your Business Enterprise to the next level with World Class Accounting ERP Application Innovation

An ERP application with document managing capabilities grants you the ability to conveniently sort and manage vast caches of transaction documents with ease in the shortest time possible

Innovation in the Enterprise Resource Planning – ERP Application world is a very mature marketplace.

Some of the ERP vendors have been developing their applications for close to forty years, so true world class ground-breaking innovation development in these mature markets are rare and seldom. SapphireOne ERP Accounting provides Top 10 innovations in ERP.

Top 10 Innovations in ERP Application market :-

  1. Document Management system (DMS)
  2. HTML Web Server in a Client/Server application
  3. Softphone Integration CRM
  4. EDI/API Integration
  5. Barcode Scanning
  6. Material Resource Planning MRP
  7. ERP application Dashboard
  8. Single Touch Payroll (STP) & Standard Business Reporting (SBR2)
  9. PDF capture
  10. Material Safety Data Sheets

SapphireOne ERP Accounting provides Top 10 innovations in ERP

Document Management System (DMS)

An ERP application with document managing capabilities grants you the ability to conveniently sort and manage vast caches of transaction documents with ease in the shortest time possible. No longer will time be spent on unproductive activities like document filing and searching, the document management system will do all these in real-time.

Not only do you reduce running costs through decreased expenditure on paper and other stationery, your employees can focus on other more productive tasks. By reducing your paper consumption you’re also making your business eco-friendly.

A document management system allows you to implement a stratified documents and sensitive information access protocol. With this framework in place, you can effectively specify and monitor who has access to the documents.

HTML Web Server in A Client/Server application

SapphireOne provides a Web Pack solution with Top 10 innovations in ERP. This is a HTML webserver in-built into SapphireOne server which allows the ability to do data entry, client lookup, vendor look up and other functions from any device that supports a browser such as iPads, iPhones etc. SapphireOne Web Pack also provides the ability to set up and run unlimited Point of Sale (POS) web based stores.

Softphone Integration CRM

A Softphone is a software phone that enable users to call any telephone number without a physical telephone.  The Softphone works in many ways such as Computer to Computer or phone to phone where VoIP telephone & adapter is required. Softphone is the bridge between VoIP network and telephone line or mobile network.  It enables users to make a call between computer to a phone network and phone network to computer, when you have a dedicated number to receiver call.

The biggest benefit of having a Softphone is you can call any employee, client or supplier without having to worry about software matchup or whether or not they are online. It is a perfect solution for remote employees. A significant part of SapphireOne’s functionality is Customer Relationship Management (CRM). Inside SapphireOne CRM package, Softphone has been fully integrated into all aspects of the SapphireOne application. Whether you are calling clients, vendors, employees, or other contacts, all this can be driven from a single click on the softphone icon. This instantly keeps a date & time stamp with the ability to record the call. This built-in functionality can bring immense advantages in managing relationship with vendors, clients and employees.

EDI/API Integration

To manage orders and pay vendors on time, large organisations use electronic data interchange (EDI). EDI decreases the order-to-cash cycle time, i.e. suppliers to retailers get paid faster. This helps to maximise efficiency and minimise errors. EDI improves speed, accuracy, security and trade communication. More than just a data format, EDI is a system or method for exchanging business documents with external entities and integrating the data from those documents into your internal systems. Without EDI capabilities, a business has a greater risk of revenue loss from chargeback penalties, loss of opportunity to the processing delay, loss of reputation and credit with customers.

SPS Commerce’s fulfilment EDI has hundreds of document types covering most transaction types that are commonly used among vendors and suppliers. With a singular focus on the retail marketplace, SPS commerce has revolutionised traditional EDI systems, by developing a model that is the most cost-effective and reliable in the industry.

Barcode Scanning

Data synchronisation in the core ERP application is the biggest concern in Warehouse management or Inventory Management business.  Barcode scanners automate the process of inventory management and stock control process. This eliminates the need for manual data entry and checklist evaluation process.

Barcode scanners are usually used to sell the product or to make inventory of the selected product. Scanner will help you to record all the information about the product and thus, streamlines the inventory management process. With Sapphire WebPack Solution all inventory management processes will be available out of the box, and there is no need to separately integrate ERP and barcode scanners.

Material Resource Planning MRP

Material Resource Planning (MRP) is a computer based inventory management system. MRP generates time-based manufacturing and purchasing plans for optimal inventory availability which is tied to historical data of customer demands. MRP is a subset of ERP for managing manufacturing requirements using integrated production planning and inventory controls. The main theme of MRP software is to “get the materials to the right place at the right time”. In any inventory management, regardless of the level of sophisticated technology used, the Saw Tooth pattern is followed. In this pattern there is a certain amount of inventory that you start with, then you consume it, stock levels drop, you reorder the stock, you receive this stock and the process continues.

SapphireOne ERP Application Dashboard

The ERP application Dashboard goes by many names. You most likely would have heard them being called Business Intelligences (BI) or Performance Indicator Dashboards. Regardless of the name, these features do one thing – present business statistics and performance indicators in a visually attractive and graphically intuitive interface. The SapphireOne ERP dashboard utilises graphs, bar charts and other visually engaging design elements that provide a succinct overview of a business’s financial standings.

Single Touch Payroll (STP) & Standard Business Reporting (SBR2)

From 1 July 2018, it is compulsory for all businesses with over 20 employees to report to the ATO after each pay event.

Single Touch Payroll (STP) aligns your reporting obligations of your payroll processes. The information you send the Australian Taxation Office (ATO) will include your employees’ salaries and wages, allowances, deductions (for example, workplace giving) and other payments, pay as you go (PAYG) withholding and superannuation information. SapphireOne is fully integrated with STP.

Standard Business reporting (SBR2) allows you to access and download your Business Activity Statement (BAS) directly from the ATO. This function can prefill the form with your BAS document number and other relevant fields.

PDF capture

The task of processing supplier invoices includes sorting documents, manual data entry and archiving the paperwork, this can be time consuming and inefficient. With SapphireOne PDF capture these negative effects can be easily avoided. SapphireOne uses the Optical Character Recognition (OCR) technology in PDF capture function that takes a paper document, usually an invoice, scans and “reads” it and turns it into metadata that can be used to populate fields in a database.

SapphireOne’s PDF capture function can help you streamline daily accounting tasks. Currently, few vendor invoices are processed through Electronic Data Interchange (EDI) which means that majority of vendor invoices are still received as PDF documents or paper. This makes the processing of capturing the data from a vendor invoice slow and inefficient. Mistakes in classification and data entry lead to late payments, missed discounts, deteriorating relationships with suppliers and cost overrides.

Material Safety Data Sheets

Any organisation or enterprise that is storing products as simple as food, motor vehicle fuel, and farm fertiliser, to dangerous products such as chemicals, pharmaceuticals, radioactive or explosive materials require Material Safety Data Sheets (MSDS).

SapphireOne inventory has integrated MSDS into the Inventory module which offers 30 unique alphanumeric fields, 10 unique numeric fields and 10 unique date fields which are fully customisable.