Easily manage outgoing and incoming calls with SapphireOne SoftPhone

SapphireOne softphone

Imagine you are looking at a customer’s record and need to call them regarding payment of an invoice. If you are in SapphireOne, then simply click on the green telephone icon appearing in the top toolbar or next to their phone numbers, and the call will commence. You’ll know the call is in progress as the phone icon changes from green to red. To end the call, click on the red telephone icon and it will disconnect immediately. It’s that simple.

Our Sapphire and SapphireOne system allows you to continue day to day business activities with minimal interruption.  This in turn can increase productivity, accuracy and professionalism for your business.

SapphireOne making call and picking up call

When the VoIP Splicecom Phone system and the SapphireOne database are set up to operate in conjunction with each other, making a call within the SapphireOne system is as simple as clicking on the green telephone icon. This icon can be found on multiple screens. Clicking on the green telephone icon will initiate a call to the number as originally entered into the SapphireOne.

With incoming calls, a pop up appears on your screen while you are working. This displays nominated details of your caller. Simply click on the green telephone button in the center of the SapphireOne main tool bar to take the call.

SapphireOne incoming calls pop up screen for easy pick up

In addition, you have the ability to write detailed notes relating to the call.  These are stored as part of the call log.

SapphireOne softphone log entry

These log files can be found in the company inquiry screen and the individual’s contact file. There is no limit to the number of notes which may be added and every note is automatically stamped with time, date and staff ID for future reference.

Discover how SapphireOne ERP, CRM and Business Accounting software suite can help your business by requesting a live demo. today.

Maximise your CRM system by SapphireOne’s SoftPhone functionality

Softphone is a software phone that enable users to call any telephone number without a physical telephone.  Softphone works in many ways such as Computer to Computer, phone to phone where VOIP telephone & adapter is required.  Google hangout is a good example of Computer to computer softphone application. Softphone is the bridge between VoIP network and telephone line or mobile network.  It enables users to make a call between computer to a phone network and phone network to computer, when you have a dedicated number to receiver call.

The biggest benefit of having a SoftPhone is using SoftPhone can help you realise huge savings. You can call any employee, client or supplier without having to worry about software matchup or whether or not they are online. It is a perfect solution for remote employees. On other hand, since SoftPhone is a virtual phone, so users don’t have to worry about update, upgrade or upkeep.

SapphireOne CRM with SoftPhone Functionality :

A significant part of SapphireOne’s functionality is Customer Relationship Management (CRM). CRM is a business strategy where primary focus is on fulfilling the customer’s needs. This is achieved by using cutting edge technologies to organise, automate and integrate the marketing sales and customer service components of the business. Inside SapphireOne CRM package, SoftPhone is the built in functionality that brought immense advantage in managing relationship with vendors, clients and employees.

Harry Magiros from Frutex Australia, a proud client of SapphireOne, said that – “Not many ERP, CRM, Accounting software vendors have implemented Softphone system in their system; SapphireOne’s SoftPhone gives us a complete overview of all inbound and outbound calls. This extends to our cellphone users. This technology gives us an edge and is part of the organic growth with our customers.” Read the full testimonial here. 

SapphireOne ERP CRM and Accounting Software is integrated with VoIP service provider SpliceCom maximizer. SpliceCom simplify phone administration system comes with many benefits such as it can handle up to 500 extensions, call logging with integrated call recording functionality and many more.  With the integration of SpliceCom inside Sapphire single user and SapphireOne client server, call can be made from SapphireOne’s software suite contact list.


SapphireOne contact inquiry


call from contact inquiry


Whenever a call is made from SapphireOne software, a timestamp is added to the ‘note’ area.

SapphireOne softphone voip SpliceCom Maximizer


SapphireOne softphone timestamp


System also allows to write note, comments or short description of the conversation. This helps to track the important conversation between caller and receiver.

Softphone allows write notes track conversation


Take advantage of SapphireOne software suite’s Softphone functionality, to maximize your CRM system. Request a live demo to know how SapphireOne ERP CRM and Accounting Software can help your business.