SapphireOne Multi Company Accounting Software

SapphireOne multiple company software provides global consolidation for multiple locations and entities, across different currencies and languages, all at the click of a button.

If you are reading this you would already know that using integrated accounting software has become a necessity when it comes to effectively managing your business operations. But what if you own multiple companies, and want to manage all of them from the same accounting software?

Running your business and managing interests in two or more legal identities can be complex and complicated. With multi-entity accounting – plus the added consideration of multiple locations, currencies, regulations and tax jurisdictions – you have a plate full of things to track and manage.

Traditionally the way to manage this has been to manually prepare separate accounting for each – expenses, currencies, payments, tax returns, and often PayRoll – which can be incredibly time consuming and leaves you praying that your BAS returns, tax and financial information is balanced.

SapphireOne ERP, CRM and Business Accounting application has been designed to tackle these challenges for businesses, and is an integrated accounting software offering unlimited multi company accounting solutions at no additional cost. SapphireOne multiple company software provides global consolidation for multiple entities, locations and currencies – all at the click of a button.


Accounting software to manage multiple companies


SapphireOne multi company accounting software gives you the ability to manage multiple companies with multi-locations, operations, currencies and tax realms completely independent from each other. These are run through a single data file, which consolidates and automates all your businesses financial activities. The single data file means that you no longer have to exit out of one company’s database to work in another, simplifying accounts payables and spending across all entities by having one integrated accounting application to house all information.

With a single data file, companies can share clients, vendors and transactions. This means that the corporate head office can view accounts from all company locations. Employees can also access inventory, customer data, invoices, orders and documents on nominated companies from different locations and devices.

SapphireOne multi company accounting software prepares individual financials and business reports for each company, ensuring that all data remains within the one entity. For group financials and all areas of the business, access can also be limited to corporate head office and management to ensure data security and integrity.


PayRoll software for multiple companies


SapphireOne is an integrated accounting software application and includes eight separate modes within the one application. This includes the ability to process multiple PayRolls for multiple companies as a standard functionality within the application.

SapphireOne’s PayRoll software for multiple companies eases the challenges of managing your team across different companies, as well as managing HR requirements and ensuring you are compliant with all Federal and State regulations.

SapphireOne PayRoll software is the best PayRoll processing software for multiple companies as it provides the functionality to allocate your employees costs across multiple companies, set up all employee locations within a company profile, allocate employees working at multiple companies to the relevant location within the PayRoll system, credit hours and costs to specific locations, split costs across multiple companies, and much more.


Run unlimited companies at no additional cost


1. No additional licenses required

SapphireOne multi company accounting software is included within the SapphireOne application at no additional cost to the user. This sets us apart from our competitors, as SapphireOne users have the ability to run an unlimited number of enterprises within the one application for NO additional costs or license fees within a single data file. 

In all relevant SapphireOne data entry screens, there is the multi company functionality that allows users to split transactions between multiple companies and projects. The multi company button is only visible if you have multiple companies set up within your SapphireOne data file.

2. Flexible multi-currency solutions

If you have multiple companies across the globe that need to buy and sell in the local currency, your ERP and accounting system needs to offer a flexible multi-currency solution. With SapphireOne multi company accounting software, not only can you specify a different currency for each location to buy and sell in, you can also choose the currency you prefer your information to display within the application.

3. Multiple Federal and State tax jurisdiction solutions

As a true multi company accounting software, SapphireOne is built to handle an unlimited number of companies that can sit within different Federal and State tax jurisdictions, have their own financial year-ends and trade in their own local currency.

4. Centralised multi company reporting

As SapphireOne multi company accounting software functionality is managed within the one data file, the software facilitates companies to share centralised data, providing easy access to all reports and data across multiple companies. 



Simplify multi company accounting with SapphireOne


Multi company accounting software is a necessity for business owners managing multiple entities across multiple locations. After all, having all your accounting and payroll requirements for all your entities consolidated within the one application simplifies processes and ensures the smooth flow of information and functions across all areas of your business.

To find out more about SapphireOne integrated ERP, CRM and Business Accounting application and the benefits of multi company accounting software, please feel free to get in touch with a member of our team – we’re always here to help!


Benefits of Integrated Accounting Software

Integrated accounting software has many benefits to offer that enable organisations to bring all components of the organisation together to streamline operations and facilitate growth.

There is no doubt that the many benefits of integrated accounting software has made it become one of the most indispensable tools for businesses of all types and sizes.

As a business owner, you would know that as your business expands it becomes increasingly more difficult to manually manage the financial and moving components of your business. If you are running multiple software applications for different functions of your business – such as Accounting, HR/PayRoll, CRM, Inventory Management – you would also know how challenging it can be to streamline the data and flow of information between seperate applications.

This is where integrated accounting software comes in, and has many benefits to offer that enables organisations to bring all components of the business together in order to streamline operations and facilitate growth.

SapphireOne ERP, CRM and Business Accounting software has been designed for this specific purpose – as an all-encompassing integrated accounting solution which includes multiple key modes and functionalities within the one application.

However, before we get into the details of integrated accounting software and its many benefits, let’s start by understanding what integrated accounting software actually is.


What is an integrated accounting system?


As the term suggests, an integrated accounting system is an accounting software that effortlessly combines and connects all major business functions into the one application, without the need for additional plug-ins or manual data manipulation. 

In short, it eliminates the need to maintain separate books and software applications for different functions such as CRM, ERP, PayRoll and HR, Job Costing, Project Management, Inventory Management & more. For example, as all functions are run within the one application, it will automatically transfer the data from your Order Management mode into your Accounting mode, saving time and ensuring that your data is kept up-to-date at all times.


What are the benefits of an integrated accounting software package?


An accounting system can deliver great benefits to any business, however these benefits are amplified with an integrated accounting system, which automatically receives and transfers a constant flow of data across all your business operations.


  1. No More Additional Plug-Ins
    An integrated accounting software eliminates the need for additional and often expensive software or plug-ins to fulfil all your related business requirements, as everything is housed within the one application. This means no more manual data transfer or manipulation, and reduces the risk that the systems will not pass or update the information correctly.

  2. Seamless Transfer of Data
    As all functions are run within the one application, the system will automatically transfer the data between all modes. This not only saves time and effort, but also reduces the chances of any human error. Plus, the system receives a constant flow of data, keeping it up-to-date at all times.

  3. Ensure More Reliable Data Entry
    Standalone accounting software requires you to manually enter your Customer, Vendor, PayRoll and Inventory data from one application to another. Not only is this a timely process, it often results in duplication or incompletion of data, and there is no guarantee of the reliability of data as this process is prone to human error. Implementing an integrated accounting system eliminates the need for any manual data entry and removes all challenges of double or missing entries and reduces chances of human error.

  4. Speed Up Decision Making
    The manual data entry process that is required for standalone accounting systems increases the chance that you will not have the updated financial information needed to make quick and informed decisions. An integrated accounting software means you can easily avoid this issue as it provides you with a real-time view of all transactions as they happen. The information from each module automatically flows into the accounting system as the transactions occur and remains updated at all times.

SapphireOne best integrated accounting software


SapphireOne’s ERP, CRM Business Accounting software includes eight core business modes, guaranteed to cover all key business functions for medium-large size businesses within the one integrated accounting software application.

“Accountants & financial controllers all have their personal preferences. However, SapphireOne is a RocketShip.” – Moyle Bendale Timber


SapphireOne’s ERP, CRM Business Accounting software includes eight core business modes, guaranteed to cover all key business functions for medium-large size businesses within the one integrated accounting software application.

These eight modes include Accounts, Inventory Management, Projects, Assets, PayRoll and HR, Management, Utilities and WorkBook – all seamlessly integrated within the one application. The modes include the below key functionalities, just to name a few!

Accounts – Financial Accounting Software

SapphireOne integrated accounting software is an all-in-one solution for efficient and compliant accounting operations. The Accounts Mode includes functionalities such as Bank Reconciliations, Direct Bank Entries, General Ledger, Client and Vendor Transactions, Multi-Company Accounting, Customer Relationship Management, Document Management and Comprehensive reporting.

SapphireOne business accounting software is also ATO Single Touch PayRoll certified, and enables employers to report salaries, wages, bonuses, pay-as-you-go withholding (PAYG) directly to the Australian Tax Office after each pay event.


CRM – CRM and Accounting Software

SapphireOne CRM and accounting software facilitates collecting, organising and managing customer information, and is also integrated into our ERP to provide a well-defined overview of your customer. 

A few features of our CRM and accounting software includes Customer Profiles, Document Management, Calendar, Notes, SoftPhone Integration and Voice Recording.


ERP – Integrated ERP Software

SapphireOne integrated ERP and accounting software is a complete business management software suite. It automates and integrates core business processes such as Financial Accounting, Inventory, Supply chain, Job Project Management, Asset Management, PayRoll/HR, CRM, Document Management, Soft-Phone and support for multiple foreign currencies and companies.


PayRoll and HR – Integrated PayRoll and HR Software

SapphireOne integrated HR and PayRoll software covers diverse online PayRoll requirements, and seamlessly connects to SapphireOne Accounting Mode for easy data transfer and updated information. Our easy to use PayRoll and HR features include management of PayRuns, PayRoll Reporting, Rostering, Employee Details, Employee Benefits, Award Entitlements, Leave, Remuneration Inquiry, Allowances, and Tax Scales to name a few.


Inventory Management – Business Accounting and Inventory Management Software

SapphireOne Inventory Management software provides all features required to perform inventory management. SapphireOne Inventory Sales menu encompasses all the business-related documentation required to manage and provide goods and services to your client – such as Materials Requirements Planning (MRP), Client Quotes, Client Orders, Picking Slips, Packing Slips and Client Invoices.

SapphireOne Inventory Purchases menu also gives you the full functionality for entering transactions, and ordering and purchasing of goods/services, including Vendor Orders and Vendor Invoices. Once verified, these transactions flow automatically through to the SapphireOne Accounts Mode to seamlessly create Client and Vendor accounting entries.


Job Projects – Integrated Project Management Software

SapphireOne Job Projects facilitates the tracking of revenue and costs which are related to a specific task or job. By linking these items through the use of a Project ID, SapphireOne allows for easy and accurate assessment of the profitability of jobs, matters, projects or engagements undertaken.

The Job Projects Mode includes key functionalities such as Gantt Charts, Resource Management, Inventory Allocation, Timesheets, Transaction Inquiries, Rostering and Scheduling, Reporting and more – all seamlessly linked to your Accounts Mode for accurate financial tracking and analysis.


Bringing it all together


Integrated accounting software is rapidly becoming a necessity for all businesses. After all, having all functionalities integrated within the one application means that there is no information in isolation, and integration leads to smooth flow of information between all functions of the business.

To find out more about SapphireOne integrated ERP, CRM and Business Accounting Software and the benefits of integrated accounting software, please feel free to get in touch with a member of our team – we’re always here to help!

4 Reasons Why We Release Early And Often

At SapphireOne our highest priority is to satisfy our clients through early and continuous delivery of valuable software solutions. We are constantly working to evolve and improve our software and release new and updated functions for our clients every week.

Why we choose to release new SapphireOne versions every week


At SapphireOne our highest priority is to satisfy our clients through early and continuous delivery of valuable software solutions. We are constantly working to improve our software and release new functions for our clients every week.

In this blog post, we’ll take you through the strategy behind our decision to release new SapphireOne versions every week as part of the ‘Release Early, Release Often’ philosophy.


What is Release Early, Release Often (RERO)?


RERO is a software development philosophy that emphasises the importance of early and frequent releases of new versions. It is designed to create an open feedback loop between testers, users and developers with the goal to promote faster, higher quality software to better meet the users needs and expectations.

At SapphireOne we try to live up to the RERO philosophy as we believe it allows our software development to progress faster, enables our users to help define the SapphireOne software into the future and ultimately results in a higher quality software for our clients.


At SapphireOne we try to live up to the RERO philosophy as we believe it allows our software development to progress faster, enables our users to help define the SapphireOne software into the future and ultimately results in a higher quality software for our clients.


4 Benefits of Releasing Early and Often


  1. Improved user experience for our clients

    Releasing small changes every week creates an open feedback loop between us and our clients. Our clients have the chance to experience the latest software release straight away as well as identify and respond to any bugs in real time. This allows our team to fix the requested changes and ensures that our software is continuously meeting our clients requirements.

  2. Faster identification of bugs

    Bugs can be difficult to discover without putting it in the hands of our users. Frequent release of new versions are an opportunity to test new features in real life and identify any bugs to fix quickly. Early identification of bugs ensures that our software is functioning to the best of its capability at all times.

  3. Reduced chance of errors

    Longer periods between releases increases the amount of code, features and testing – the result being increasing the possibility of errors. Having smaller, faster and more frequent versions naturally limits the number of features and therefore the number of bugs in each release.

  4. Software that continuously meets our clients needs

    Having a continuously open feedback loop between us and our clients means that our software is constantly being developed in order to meet our clients specific needs, resulting in a higher quality of software for our users that best services their unique business requirements.

You can review all our latest version and Release Notes through our new Knowledge Base. If you have any questions please do not hesitate to contact us or book a call with a member of our Support Team – we’re always here to help!

SapphireOne’s Drag and Drop feature eliminates manual data entry and creates complex sales orders within minutes.

SapphireOne’s Drag and Drop feature is a game changer when it comes to streamlining data entry processes and an incredibly useful tool for reducing errors and time spent manually entering complex data.


Use SapphireOne’s Drag and Drop feature to simplify data entry processes and import data instantaneously.


SapphireOne’s Drag and Drop feature is a game changer when it comes to streamlining data entry processes and an incredibly useful tool for reducing errors and time spent manually entering complex data.

The Drag and Drop feature is available to use across all SapphireOne Inventory Sales & Inventory Purchases Data Entry screens and gives you the ability to complete data entry in a matter of minutes.

Read on to learn exactly how to use this feature and the benefits it will bring to your business.

SapphireOne’s drag & drop feature simplifies data entry processes by populating your data entry screens instantaneously.


Easily import an unlimited number of line items and SKUs straight to your data entry screen.


At SapphireOne many of our clients are processing large sales orders consisting of over 100,000 inventory items, 800 line items and large order quantities, which can make data entry incredibly time consuming and confusing for employees.

Using the Drag and Drop feature, SapphireOne users can now eliminate manual data entry and make use of the feature to import and populate an unlimited number of line items and SKUs directly from their excel file into the SapphireOne system.

To use the Drag and Drop feature, simply follow the below four steps:

Step 1. Upon opening your selected data entry screen within SapphireOne, navigate your way to the bottom right hand corner of the screen where you will see two green icons.

Step 2. Select the left ‘toggle’ icon, and then select ‘Import Lines’ to choose the populated excel document you would like to import, or simply drag the excel document into the bottom Transaction Lines area of the data entry screen.

It is important to note that all excel docs must be saved as a csv file before importing.

All headings within every SapphireOne data entry screen are also fully customisable, and you can select from a range of heading options to meet your specific business requirements. In the above image we have selected Inventory SKU, Description, Rate and Quantity as an example.


Edit and organise your data before importing.


Step 3. Once you have selected your chosen excel document, you will be automatically shown the above pop-up screen which gives you the ability to easily edit and organise your data. Right click on the top heading columns to select the corresponding heading name that relates to your data.

As an example, this feature is perfect for creating Client Sales Orders and Purchase Vendor Invoices as it gives you the option to send an excel template to your all customers and vendors for them to populate with their orders. This excel document then be imported directly to your Client Sales Order or Purchase Vendor Invoice data entry screen within SapphireOne for instant processing.

All headings within every SapphireOne data entry screen are also fully customisable, and you can select from a range of heading options to meet your specific business requirements. In the above image we have selected Inventory SKU, Description, Rate and Quantity as an example.

Step 4. Once you have chosen your headings, select ‘Import’.

Whether you are importing a small amount of data or an order of 40,000 line items, the Drag & Drop feature will function in the same simple and time efficient way and dramatically streamline data entry processes for your business.


Simple, efficient and customisable data entry.


As you can see in the above screenshot, the Transaction Lines area of the screen have now been instantaneously populated with the data from the excel document.

This feature also works in reverse giving you the ability to export all data from any SapphireOne data entry screen to excel.

Whether you are importing a small amount of data or an order of 100,000 inventory items, SapphireOne’s Drag & Drop feature will function in the same simple and time efficient way and dramatically streamline data entry processes for your business.


For more information on our Drag and Drop feature, or any of our API Integrations and Partnerships designed to make your life easier, you can contact us or book a call with a member of our Support Team. We’re always here to help!

SapphireOne’s Jack Adams selected for 2021 FIS Alpine World Ski Championships.


Jack Adams to compete for New Zealand team at the FIS Alpine World Ski Championships in Italy, February 2021.


We are proud to announce that SapphireOne sponsored alpine athlete Jack Adams has been selected to compete as part of the New Zealand team at the 2021 FIS Alpine World Ski Championships in Cortina d’Ampezzo, Italy between the 7th and 21st of February, 2021.

Jack has been selected to be part of the Kiwi team of four, alongside fellow teammates Alice Robinson, Piera Hudson and Will Feasey.

Jack is currently based in Pitzal, Austria where he has spent the past two months training and competing, and has recently achieved his career best result at a FIS Slalom race in Hochfuegen, Austria.


Video courtesy of Cardrona Alpine Resort and Ned Brannigan


The FIS Alpine World Ski Championships are held once every two years. In a recent article by Snow Sports NZ, NZ Head of Alpine Jono Howson explains “World Champs is a stand alone-event and the person that is crowned world champion gets to claim that for two years, it is quite an honour.”

We wish Jack Adams and the team every success and look forward to following their results at this prestigious event.

SapphireOne Accounts Receivables Report Tutorial: The Statements Report

The Accounts Receivables Statements Report allows you to produce different statement layouts.

Creating an Accounts Receivables Statements Report in SapphireOne.


For the next post in our Accounts Receivables Report Tutorials, we will be focusing on the fourth Accounts Receivables reporting option in SapphireOne, the Statements Report.

There are six different types of Accounts Receivables reporting options available within SapphireOne. This includes:

  1. Details
  2. Balances
  3. Transactions
  4. Statements
  5. Show Reports
  6. Dashboards

In our previous three posts we looked at the Client Details Report, the Balances Report and the Transactions Report. Read on to learn more about when and how to create the Statements Report, and make sure you are getting the most out of all SapphireOne reporting functionalities.


The Statements Report.


There are six different types of Accounts Receivables reporting options available within SapphireOne, including the Statements Report.

The Accounts Receivables Statements Report gives you the ability to produce different Statement layouts. This report is helpful for debt collection as it gives you the ability to produce a report to give to Clients to show they currently have outstanding.

The Statement Report presents a print dialog pop-up for the selection of the items required to be printed in the report.

When Printer is selected from the Print Destination drop-down menu, the Statements Report Type menu gives you the ability to report on 12 different Statement Report types.

When ‘Printer’ is selected from the Print Destination drop-down menu, the ‘Report Type‘ menu gives you the ability to report on 12 different Statement Report types. This includes:


  1. Plain Paper – This report will print a statement onto blank paper whether using Laser or Image-Writer printers. All lines, graphics etc will be printed.

  2. Pre-Printed – This is for printing statements onto pre-designed forms. The lines and graphics will already be on the forms.

  3. Wide Statement – This report will print a landscape statement onto blank paper (Laser or Image-Writer).

  4. Direct – This is for printing to serial printers. The layout is set up from the Direct Print control in ‘Utilities’. Navigate to: Utilities/Controls/Direct Print Layouts

  5. Condensed – This report produces a compressed report for filing purposes with the same data as a statement. 
  1. FX Condensed – This report produces a client statement report in foreign currency, and is compressed for filing purposes.

  2. Plain Paper with Bank Detail – This produces a statement report on plain paper with the clients bank details in portrait.

  3. Wide Statement with Bank Detail – This is a two section landscape report with a detailed statement on the left and a remittance on the right. The second section is a simple statement/remittance, and provides an area where the amount being paid may be entered and the entire page returned.

  4. As at Period Statement – This function enables the user to print statements based on an ending period. A pop up will ask for the entry of a period.

  5. As at Date Statement – This function enables the user to print statements based on a date as entered. A pop up will ask for the entry of a date.

  6. Custom Statement-1 – This is a Custom Report statement that has been set up in ‘Utilities’. Navigate to: Utilities/Controls/Custom Report Layouts.

  7. Custom Statement-2 – This is a Custom Report statement that has been set up in ‘Utilities’. Navigate to: Utilities/Controls/Custom Report Layouts.
The ‘Report Selection’ drop-down menu also allows you to select which clients Statement Report data you would like to report on, allowing you to get more granular and specific with your reporting capabilities.

The ‘Report Selection’ drop-down menu gives you the ability to select which clients statement data you would like to report on, allowing you to get more granular and specific with your reporting capabilities.


  1. Balances Only – This is the default selection and the system will only print out Client balances for those who do not have a balance of $0.00.

  2. Balances > $5.00 – This report is the same as the default report, however it will only include Clients who have a balance owing of $5.00 or more.

  3. All Records – This option prints a report for all Clients irrespective of balances owing. In some instances this will be a very large report as Clients with a balance of $0.00 will be included.

  4. Parents Only – This option will only print those Clients who are recognised by the system as parents and have a balance owing.

  5. Parents Only exclude Children Transactions – This option will only print those Clients who are recognised by the system as parents and have a balance owing. Any child transactions will be excluded.

  6. Balances Only exclude Children – This option will print balances for all Clients, except those who the system recognises as Children of Parents.

Once you have chosen your defined report details, and selected ‘Print’, you have the option to open the report as a PDF or print the report directly from SapphireOne.


Any questions?


For the next final post in our next Accounts Receivables Reporting Tutorials we will be focusing on the remaining two ‘Show Reports’ and ‘Dashboards’ reporting functionalities within SapphireOne.

For more information on Accounts Receivables Reports, or to find out how you can get the most out of your SapphireOne application, please contact us or book a call with a member of our Support Team. We are always here to help!